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We comply with APA Covid-19 Shooting Guidelines available here

Published: 11 May 2020

ADAPTING FOR COVID 19

Adapting Art Dept to work with Coronavirus Minimising interaction with Art Dept Crew. Continually reviewing and updating work plans in accordance with the Government Guidelines

Brief/ Design               

• Full brief and discussion with Director/Production via Zoom or phone regarding design, props and all art dept required.
• Location manager to supply a film of the location.
• Designs, boards etc will be shared via email.

Location

• A fully comprehensive plan would be devised to ensure the shoot is workable.

When I need to go to the Location.

• Our cars would be thoroughly cleaned.
• I would meet with my construction person (having sanitized our hands etc. We would wear masks and gloves).
• Take our shoes off at the door. 
• Any phones, computers, measuring tapes etc would be cleaned as per guidelines before entering the location.
• The owners of the house need to social distance from us, e.g. in a room upstairs or go for a walk.
• We would carry sanitisers, so any surface touched would be cleaned if we touched anything. Door handles etc.

Talk through anything needed with Director via Zoom.

• Anything that needs to be built would be built off set and brought to the location in a thoroughly cleaned van.
• Every measure would be taken to ensure any set built is cleaned as would be any tools.

Location Build Day

• The family would leave the house or go upstairs.
• I would work with them, observing social distancing.
• The construction crew will be kept to a minimal. 
• The guidelines would be strictly followed.
• Gloves, masks etc would be used, shoes taken off at the door, sanitisers set up by the door.

Social distancing would be adhered to

• Build/paint etc. 
• The construction crew would leave.
• Prop dept would enter adhering to the guidelines as above.
• Minimal dressing crew would be used.
• All props will be kept in the clean transport truck.
• All props needed would be purchased by the buyer. 
• These props will be cleaned and then delivered in clean vehicle to location.
• Photographs would be taken of the dressed set and emailed to the Director for approval.
• Art Dept would depart location having wiped down surfaces, door handles etc.

Studio Build

• The studio needs to be rented as required.
• The carpenters/painters/special effects etc will have workdays staggered in accordance with social distancing.
• The Prop department would then come in and dress the set. All the props would be cleaned as per Prop care section. Photographs taken for the Directors approval.
• One extra person will be assigned to ensure that all props, tools, materials. etc are cleaned before and after use.

Shoot Day

• The guidelines would be followed as per Production.
• Minimal crew.

Strike

• Would follow the same guidelines as the build.
• Prop/ Construction depts would be kept separate.

Props

• A buyer would be employed to work from home.
• Buy everything online.
• If they need to go to the open shops/ prop houses (when they open this would be done as per guidelines.
• They would wear a mask and wear gloves and thoroughly clean their car and all equipment.
• Petty cash would be transferred to the buyer from Production, so no money needs to be handled.
• Receipts/Breakdown would be emailed to Production when wrap the job.
• The purchased props would be delivered directly to the Prop Transport company.
• The outer packages removed and recycled.
• All props would be thoroughly sanitised and placed into a completely cleaned prop van assigned for the job.
• The prop Driver would clean the props.
• The purchases from the shops will be delivered to the Prop Transport Company, following the social distancing and cleaning guidelines.
• All the props would arrive at studio or location thoroughly cleaned/sanitised.
• Props tables would be also cleaned.
• Back up Prop Driver would be pencilled in case original prop driver falls ill.

Filming Days 

• Prop men and I would be on the shoot.
• We would adhere to all social distancing/cleaning guidelines a per Production.
• All props would only be handled by the prop man and actor and cleaned when touched.
• Strike/Put back, needs to be done on a separate day to the filming unless the job is minimal.
• The same rules will apply for any special effects etc.

I have written this plan to ensure the safety of my crew and the other people involved. 

Please feel free to ask me any questions regarding this.

This plan can be adapted to protect a minimal to a large studio shoot.

Cheers 

Clare Clarkson x